Processes

What is a PRINCE2 Process?

• AA project activity
• BA series of structured management activities with defined inputs and outputs✓
• CA team meeting
• DA quality check

Answer: Processes provide the structured activities and flow in PRINCE2.

How many PRINCE2 processes are there and name the first one?

• A6; Project Planning
• B7; Starting Up a Project✓
• C8; Initiation
• D5; Pre-project

Answer: Starting Up a Project is the first process, preparing the ground for project initiation.

What happens in the Starting Up a Project process?

• AThe actual project work begins
• BThe project is formally authorized
• CPreparation for project authorization✓
• DThe project ends

Answer: Starting Up prepares for Initiating by defining scope and organization.

What is the Initiating a Project process?

• ABeginning the first stage
• BFormally establishing the project and authorization✓
• CStarting team activities
• DCreating the project charter

Answer: Initiating establishes the project formally with detailed planning and Business Case.

What happens in the Directing a Project process?

• APlanning occurs only here
• BProviding overall project guidance and authorization✓
• CStrategic planning for the organization
• DRisk planning only

Answer: Directing a Project provides overall guidance and authorization for the project throughout its lifecycle.

What is Controlling a Stage about?

• AStopping work in progress
• BManaging day-to-day work within a stage✓
• CQuality control only
• DBudget control only

Answer: Controlling manages work delivery, issues, and progress within tolerances.

What is the Managing Product Delivery process?

• AShipping final products
• BThe contractual management of work packages between Project Manager and Team Manager✓
• CLogistics management
• DQuality assurance only

Answer: Managing Product Delivery formalizes the agreement and handover of work packages.

What happens at Managing Stage Boundaries?

• AThe project ends
• BReview of current stage and authorization of the next stage✓
• CStage planning only
• DArchiving documents

Answer: Managing Stage Boundaries enables stage gate decision-making.

What is the Closing a Project process?

• AFiring the team
• BFormal conclusion with approval, handover, and lessons captured✓
• CStopping all work
• DFinal budget review

Answer: Closing formally concludes the project and captures lessons.

What are Management Products?

• ASomething sold to customers
• BDocuments created through PRINCE2 processes✓
• CThe project deliverables
• DTeam outputs only

Answer: Management Products are documents that support project management.

What is a Project Product?

• ASomething made by the project team
• BThe outcomes/deliverables of the project✓
• CA business product
• DDocumentation

Answer: Project Products are the outputs the project creates.

Can processes overlap?

• ANo, they must be strictly sequential
• BYes, some activities can overlap✓
• COnly in large projects
• DNever in PRINCE2

Answer: Some processes can occur concurrently, especially planning and control.