Practices - Progress

What is the Progress theme about?

• AMaking sure work is fast
• BMonitoring and controlling project progress against plans✓
• CReporting activity
• DScheduling only

Answer: Progress ensures the project stays on track and takes corrective action when needed.

What are Tolerances in PRINCE2?

• AAcceptable levels of variation from the plan✓
• BMistakes that are tolerated
• CQuality standards
• DBudget limits only

Answer: Tolerances define acceptable ranges for cost, time, quality, scope, benefit, and risk.

What should happen when tolerances are breached?

• ANothing, continue as is
• BEscalate to the Project Board as an Exception✓
• CReduce quality
• DExtend the deadline

Answer: When tolerances are breached, an Exception Report is escalated.

What is an Exception in the context of Progress?

• AA problem person
• BA situation where actual or forecast performance will breach tolerances✓
• CA rare event
• DAn unexpected occurrence

Answer: An Exception occurs when project performance falls outside acceptable limits.

What is Exception Management?

• AManaging difficult people
• BThe process of escalating and resolving exceptions✓
• CPreventing exceptions
• DDocumenting errors

Answer: Exception Management handles situations that exceed tolerances.

What is an Exception Report?

• AA problem report
• BA document escalating an exception situation to the Project Board✓
• CAn incident log
• DA risk notification

Answer: An Exception Report informs the Project Board of tolerance breaches.

What is a Stage Gate (Stage Boundary)?

• AA meeting room
• BThe point where one stage ends and the next begins✓
• CA security checkpoint
• DA quality inspection

Answer: A Stage Boundary is where the Project Board makes a decision to proceed, adjust, or stop.

What should happen at a Stage Boundary?

• ACelebrate completion
• BReview stage performance and decide on the next stage✓
• CTake a break
• DReport status only

Answer: Stage Boundaries involve governance decisions about continuing the project.

What are the typical types of reports in progress management?

• ADaily reports only
• BHighlight, Checkpoint, Stage, and Exception reports✓
• CWeekly meetings
• DEmail updates only

Answer: PRINCE2 uses different report types for different audiences and frequencies.

What is a Highlight Report?

• AA detailed status report
• BA brief summary report for senior management✓
• CA risk report
• DA quality report

Answer: A Highlight Report is a concise summary for the Project Board.

Who should receive progress reports?

• AOnly the Project Manager
• BStakeholders according to the Communication Plan✓
• CEveryone in the organization
• DJust senior management

Answer: Progress reporting should follow the agreed Communication Plan.

How often should progress be reported?

• ADaily
• BAccording to the plan and stakeholder needs✓
• CWeekly
• DMonthly only

Answer: Reporting frequency should be defined in the Communication Plan.