Practices - Organizing

What is the Organization theme about in PRINCE2?

• ACreating an organizational structure
• BDefining roles, responsibilities, and stakeholder management✓
• CBuilding teams
• DManaging personnel files

Answer: Organization defines how the project is structured and who does what.

What are the Three Project Interests?

• AExecutive, Manager, Team Member
• BBusiness, User, Supplier✓
• CCost, Time, Quality
• DPlanning, Control, Risk

Answer: The three interests represent different perspectives: business value, user needs, and supply capacity.

How should the Three Project Interests be balanced?

• AGive priority to one
• BIgnore one completely
• CEnsure all are represented and balanced✓
• DMake them equal in all decisions

Answer: All three interests must be considered and balanced throughout the project.

What is stakeholder engagement in PRINCE2?

• AKeeping stakeholders busy
• BIdentifying and managing stakeholder interests and involvement✓
• COnly communicating when necessary
• DFollowing stakeholder instructions

Answer: Stakeholder engagement involves identifying stakeholders and actively managing their involvement.

What is a stakeholder in PRINCE2?

• ASomeone who owns stock in the company
• BAnyone affected by the project or with an interest in it✓
• COnly the project manager
• DThe finance department

Answer: Stakeholders include anyone with interest in or affected by the project.

How should stakeholders be identified?

• AAssume you know them all
• BSystematically analyze the project and organization✓
• CAsk the team
• DNone of the above

Answer: Stakeholder identification should be systematic and documented.

What is a Communication Plan in the context of the Organization theme?

• AA marketing plan
• BA plan for how information flows to and from stakeholders✓
• CA list of meetings
• DPhone numbers and emails

Answer: Communication Plan defines what information is shared, with whom, when, and how.

Who should be included in the Organization structure?

• AJust the project team
• BProject management team, sponsors, stakeholders✓
• COnly the Executive
• DAll employees of the organization

Answer: The Organization includes all parties with roles or interest in the project.

What is the 'customer' in a PRINCE2 project?

• AThe person paying for the project
• BThe person who will receive and benefit from the product✓
• CThe Executive
• DThe supplier

Answer: The customer is whoever will use and benefit from the project's products.

What is project governance?

• AManaging the project budget
• BThe system for decision-making and accountability✓
• CCreating project documentation
• DPlanning activities

Answer: Governance defines how decisions are made and how accountability is maintained.

How many management layers should a project have?

• AAs many as the organization has
• BAs few as practical✓
• CAlways three levels
• DBased on team size only

Answer: Project structures should be kept as simple as possible while maintaining control.

What is the relationship between the Project Board and Project Manager?

• AThey are the same
• BThe Project Board governs; the Project Manager manages operationally✓
• CThe Project Manager reports to the team
• DThere is no relationship

Answer: The Project Board provides governance and oversight; the Project Manager handles day-to-day management.