Using Devices and Handling Information

What is a file extension used for?

• ATo make files larger
• BTo identify the type of file✓
• CTo delete old files
• DTo send files by email

Answer: A file extension (e.g. .docx, .jpg, .pdf) tells the operating system and users what type of file it is and which program can open it.

Which of the following is the best way to name a file so you can find it easily later?

• AFile1
• Baaa
• CBudget_Report_March2026✓
• Duntitled

Answer: Descriptive file names that include the content and date make files much easier to locate when searching later.

What does it mean to 'drag and drop' a file?

• ADelete the file permanently
• BClick, hold, and move the file to a new location✓
• COpen the file in a new window
• DCopy the file to a USB drive

Answer: Drag and drop means clicking and holding a file icon, then moving the mouse to a new location and releasing to move or copy the file.

Where are deleted files usually stored on a Windows computer before they are permanently removed?

• AThe Downloads folder
• BThe Recycle Bin✓
• CThe Desktop
• DThe Control Panel

Answer: When you delete a file on Windows it goes to the Recycle Bin, where it stays until you empty the bin or restore the file.

Which action creates a copy of a file in a new location while leaving the original in place?

• ACut and paste
• BDelete
• CCopy and paste✓
• DRename

Answer: Copy and paste duplicates the file so it exists in both the original location and the new location.

What is a folder used for on a computer?

• ATo run programmes
• BTo group and organise related files✓
• CTo connect to the internet
• DTo print documents

Answer: Folders (directories) help you organise files by grouping related items together, making them easier to find.

On a smartphone, which action typically returns you to the main home screen?

• ASwiping left
• BPressing the home button or gesture✓
• CDouble-tapping the screen
• DPressing the volume button

Answer: The home button (or a swipe-up gesture on newer devices) takes you back to the main home screen from any app.

What does 'search' functionality on a device or website allow you to do?

• ABuy things online
• BFind specific files, information or content quickly✓
• CPrint a document
• DChange the screen brightness

Answer: Search tools let you type keywords to quickly locate specific files, emails, web pages or content without browsing manually.

Which keyboard shortcut is commonly used to undo the last action?

• ACtrl + C
• BCtrl + V
• CCtrl + Z✓
• DCtrl + P

Answer: Ctrl + Z is the standard undo shortcut on Windows, reversing the most recent action.

What is the purpose of the 'sort' function when organising files?

• ATo permanently delete selected files
• BTo arrange files in a specific order, such as alphabetically or by date✓
• CTo share files with others
• DTo compress files to save space

Answer: Sorting arranges files in a chosen order (A–Z, date modified, file size) to make browsing easier.

Which of these is an example of a spreadsheet file format?

• A.mp3
• B.xlsx✓
• C.jpeg
• D.docx

Answer: .xlsx is the file extension for Microsoft Excel spreadsheets. .docx is Word, .jpeg is an image, and .mp3 is audio.

What does 'right-clicking' on a file typically show you?

• AThe file opens automatically
• BA context menu with options such as open, copy and delete✓
• CThe file is sent to the printer
• DThe file is renamed automatically

Answer: Right-clicking opens a context menu giving you a list of actions you can perform on the selected item.