Creating and Editing

Which of the following is a word processing programme?

• AAdobe Photoshop
• BVLC Media Player
• CMicrosoft Word✓
• DMicrosoft Excel

Answer: Microsoft Word is a word processing programme used for creating and editing text documents.

What does the 'Bold' formatting option do to selected text?

• ADraws a line underneath the selected text
• BSlants the text to the right at an angle
• CChanges the text to capital letters throughout the sentence
• DMakes the text thicker and heavier to stand out✓

Answer: Bold formatting makes text appear heavier/darker, typically used for headings or to emphasise important words.

What keyboard shortcut is used to save a document?

• ACtrl + S✓
• BCtrl + C
• CCtrl + P
• DCtrl + Z

Answer: Ctrl + S is the standard shortcut to save the current document. It is good practice to save frequently.

What does 'font size' refer to in a word processing document?

• AThe shape and style of the letters, such as Arial or Calibri
• BThe height of the characters, usually measured in points✓
• CThe colour used to highlight the text behind the words
• DThe amount of vertical space left between each line of text

Answer: Font size, measured in points (pt), determines how large or small characters appear on the page or screen.

How do you select a single word quickly in most word processors?

• AClick once at the start of the word
• BHold Ctrl and click on the word
• CRight-click on the word
• DDouble-click on the word✓

Answer: Double-clicking on a word in most word processors instantly selects that entire word.

What does 'spell check' do in a word processing programme?

• AChecks that every sentence uses correct grammar
• BTranslates the whole document into another language
• CIdentifies and highlights words that may be misspelled✓
• DCounts how many words the document contains

Answer: Spell check scans the document and flags words it does not recognise, suggesting corrections for potential spelling errors.

What is the purpose of the 'Tab' key when typing a document?

• ATo delete everything to the left of the cursor as far as the start of the line
• BTo move the cursor straight down to the beginning of the very next line of text
• CTo start a brand new page in the document without pressing Enter many times
• DTo move the cursor a set number of spaces to the right, used for indenting✓

Answer: The Tab key moves the cursor a fixed distance to the right, commonly used to indent paragraphs or align text.

What does 'copy and paste' mean when editing a document?

• AChange the font and size of the selected text in one step
• BMove text from one place to another so the original disappears
• CDuplicate text so it appears in a new location while the original remains✓
• DDelete the selected text permanently and clear it from the clipboard at the same time

Answer: Copy creates a duplicate of the selected text; paste places that copy in the new location while leaving the original unchanged.

Which of the following describes 'line spacing' in a document?

• AThe width of the blank border down the left side of the page
• BThe vertical distance between lines of text✓
• CThe gap between the letters inside a word
• DThe number of columns the text is split into

Answer: Line spacing controls the amount of vertical space between lines of text. Double-spacing, for example, adds a blank line between each line.

What is a 'table' used for in a word processing document?

• ATo insert a video clip that plays inside the document
• BTo create a clickable link to a web page or file
• CTo organise information into rows and columns✓
• DTo place a decorative border around the whole page

Answer: Tables organise data into rows and columns, making it easier to compare information or present structured data.

How do you insert a picture into a Word document?

• AUse the Insert menu and select Picture or Image✓
• BPress Ctrl + I to open the picture library
• CType the image file name into the page
• DOpen the Design tab and choose Page Colour

Answer: The Insert menu provides an option to insert a picture from your device, online sources, or stock images.

What does 'alignment' refer to in a word processor?

• AThe typeface chosen for the document, such as Arial or Times New Roman
• BHow text is positioned horizontally on the page (left, centre, right, or justified)✓
• CThe style of symbol used at the start of each bullet point in a list
• DThe way the whole page is turned so it is either taller than it is wide or wider than it is tall

Answer: Text alignment determines how text lines up relative to the page margins — left, right, centred, or justified (spread evenly).

What is the difference between 'Save' and 'Save As' in a word processor?

• ASave keeps the file on the computer; Save As always uploads the file to the cloud
• BSave works only with documents, while Save As is used only for images
• CSave updates the current file; Save As saves a copy with a new name or location✓
• DSave creates a PDF automatically, while Save As keeps the document in its current format

Answer: 'Save' updates the existing file. 'Save As' lets you choose a new name, file type, or location, creating a separate copy.

Which file format should you use if you want to share a document that others cannot easily edit?

• A.txt
• B.pdf✓
• C.xlsx
• D.docx

Answer: PDF (Portable Document Format) files preserve formatting and are not easily editable, making them ideal for sharing final versions.

What does 'Find and Replace' do in a word processor?

• ASearches the internet for the meaning of a highlighted word
• BDeletes every word that has been highlighted in the document
• CChecks the spelling of one chosen word only
• DLocates specified text in the document and swaps it with new text✓

Answer: Find and Replace (Ctrl + H) lets you automatically change every instance of a word or phrase in the document without manually editing each one.

Why should you preview a document before printing?

• ATo check how much ink and paper the printer has left before you start
• BTo confirm how the document will look when printed, catching layout errors before wasting paper✓
• CTo increase the font size so the printed copy is easier to read
• DTo turn the document into a PDF automatically so it prints exactly the same on every printer

Answer: Print preview shows exactly how the printed page will look, helping you spot layout problems, margins or page breaks before printing.

What is the purpose of 'bullet points' in a document?

• ATo change all of the selected text into capital letters so that the list stands out more
• BTo create headings that will appear automatically in the contents page of the document
• CTo place the items of a list into alphabetical order automatically, from A right through to Z
• DTo present a list of items clearly, each starting with a symbol such as a dot or dash✓

Answer: Bullet points present information as a list, making it easier to read and scan than long paragraphs.

What is a 'header' in a word processing document?

• AThe opening paragraph that introduces the rest of the document
• BThe main typeface that is applied to the body text of the document
• CText that appears at the top of every page, such as a document title or page number✓
• DThe blank space between the top edge of the paper and the first line

Answer: A header is a section at the top of each page that can contain information like the document title, author, or page numbers.

What does the 'Italic' formatting option do?

• AMakes the text much thicker and darker so that headings stand out on the page
• BDraws a straight line underneath the text to show it matters
• CChanges the colour of the text so that it is different from the rest
• DMakes text appear slanted to the right, used for emphasis or titles✓

Answer: Italic text is slanted to the right and is used for emphasis, book titles, foreign words, or other special purposes.

What happens when you use the 'Undo' command (Ctrl + Z)?

• AThe document is closed without saving
• BThe last action is reversed✓
• CThe text is deleted
• DThe most recent saved version of the file is reloaded

Answer: Ctrl + Z reverses the most recent action, allowing you to step back through your editing history.

What is 'page orientation' in a word processing programme?

• AThe language the spell checker uses when reading the document
• BThe size of paper the document is set to print on, such as A4
• CThe way text is lined up against the margins, such as left or centred
• DWhether the page is set to Portrait (tall) or Landscape (wide)✓

Answer: Page orientation determines if the page is Portrait (taller than wide) or Landscape (wider than tall), affecting how content is laid out.

Which of the following is an example of a presentation programme?

• AMicrosoft PowerPoint✓
• BMicrosoft Word
• CAdobe Acrobat Reader
• DMicrosoft Excel

Answer: Microsoft PowerPoint is used for creating slide-based presentations. Word is for documents, Excel is for spreadsheets, and Acrobat Reader opens PDF files.

What does 'track changes' allow you to do in a shared document?

• ASee the name of the person who saved the document last
• BSend the document to other people as an email attachment
• CSee all edits made, who made them, and accept or reject each change✓
• DSave a new version of the document every minute or so

Answer: Track changes records every edit so reviewers can see what was changed, by whom, and choose to keep or discard each change.

What is the purpose of page margins in a word processing document?

• ATo draw a printed border line around the outside of the page
• BTo number every paragraph so they can be referred to easily
• CTo decide how large the text on the page will be printed
• DTo set the blank space around the edges of the page✓

Answer: Margins define the blank area around the edges of the page, keeping text from running to the very edge and improving readability.

In a word processor, what does 'Justify' alignment do?

• APlaces every line in the middle of the page with equal gaps at each end
• BSpreads text evenly between both left and right margins, creating straight edges on both sides✓
• CIndents the first line of every new paragraph by a set distance so that each paragraph is easy to spot
• DLines the text up neatly against the left margin only, so the right-hand edge is left ragged and uneven

Answer: Justified alignment adds spaces between words so each line stretches to fill the full width between margins, as in newspaper columns.

What is a template in a word processing programme?

• AA completely blank document with no formatting set up
• BA document that has been shared with another user
• CAn extra copy of a document kept as a backup
• DA pre-designed document with layouts and styles ready to fill in✓

Answer: Templates are pre-formatted documents (e.g. letter templates, invoice templates) that save you setting up formatting from scratch.

What does it mean to 'resize' an image in a document?

• ATo make the image larger or smaller by dragging its corners or entering dimensions✓
• BTo change the colours in the picture so that it will print in black and white instead
• CTo cut away the outside parts of the picture that you do not want to appear
• DTo move the picture across onto a different page and wrap the body text neatly around it

Answer: Resizing adjusts the dimensions of an image. Dragging a corner handle (rather than a side handle) keeps the proportions correct.

Why is it important to save your document in the correct file format?

• AThe file format decides how many pages the finished document will have when it is printed out
• BThe file format sets the colour of the text and of the background that is used in the document
• CThe file format controls how quickly the document will upload over your home internet connection
• DDifferent formats affect compatibility — whether others can open and edit the file correctly✓

Answer: Saving in the wrong format may mean others cannot open the file, or formatting may be lost when opened in a different programme.

What is the function of 'AutoSave' in modern word processors?

• AIt converts the document to PDF format each time it is closed so the layout is locked
• BIt regularly saves the document automatically to prevent data loss✓
• CIt emails a copy of the document to the author as a backup
• DIt sends the document straight to the default printer

Answer: AutoSave saves your work automatically as you go, so less is lost if the computer or the software closes unexpectedly. In Microsoft 365 it only works for files stored in OneDrive or SharePoint; files kept on the computer itself are protected by AutoRecover instead.

What does 'version history' allow you to do in a cloud document?

• AReturn to an earlier version of the document if mistakes were made✓
• BSee a list of everyone who has opened the document and how long they spent reading it
• CTranslate the whole document into another language while keeping the original layout intact
• DChoose different permission levels so that some people can edit the file and others can only read it

Answer: Version history keeps a record of previous saves so you can restore an earlier draft if you accidentally delete content or make unwanted changes.

What is a 'numbered list' most suitable for?

• AItems where sequence or priority matters, such as steps in a process✓
• BItems that have no particular order, such as a shopping list
• CDecorative headings and pull-quotes in a newsletter
• DArranging a row of images across the page

Answer: Numbered lists are used when order matters — for example, step-by-step instructions where steps must be followed in sequence.

What does 'print preview' show you?

• AThe ink level in the printer
• BHow the document will look when printed✓
• CA preview of the next document you will open
• DThe number of copies to be printed

Answer: Print preview displays the document as it will appear on paper so you can check layout, page breaks, and margins before printing.

Which of these is a good practice when creating a work document?

• ARemove all headings and subheadings so that more text fits on to each printed page
• BUse consistent formatting such as the same font, size and style throughout✓
• CUse a different font and colour for each section so that readers can tell them apart quickly
• DSave the document only when you have finished

Answer: Consistent formatting makes documents look professional and easier to read. Saving regularly protects your work.

What is a 'caption' when added to an image in a document?

• AA short description placed below the image to explain what it shows✓
• BA hyperlink back to the website where the image was originally published
• CA decorative border drawn around the edge of the image
• DThe hidden alt text stored inside the file that a screen reader reads out instead

Answer: A caption is descriptive text placed underneath (or near) an image, explaining or providing context for what the image shows.

What is the most appropriate font size for body text in a standard business document?

• A36pt
• B8pt
• C24pt
• D12pt✓

Answer: 12pt is the standard size for body text in business documents, providing a comfortable reading size without taking up excessive space.

What does the 'spell check and grammar check' tool NOT reliably detect?

• ATwo spaces typed between words by mistake
• BWords that are spelled incorrectly, such as 'recieve'
• CCorrectly spelled words used in the wrong context, such as 'their' instead of 'there'✓
• DA sentence that begins without a capital letter

Answer: Spell check only flags words it does not recognise. If you type 'there' when you meant 'their', both are valid words and the error is often missed.

What is the function of the 'Format Painter' tool?

• ATo draw a decorative border and add shading around a selected block of text
• BTo copy formatting from one piece of text and apply it to another✓
• CTo change selected text to capital letters without retyping any of it
• DTo apply a chosen background colour to every page of the document at once

Answer: Format Painter copies formatting settings (font, size, colour, bold, etc.) from selected text and applies them to other text with a single click.

In a word processor, what does 'paragraph spacing' control?

• AThe width of the gaps between individual words in a line
• BHow far the first line is indented
• CHow many paragraphs fit on one page
• DThe extra space added before or after paragraphs✓

Answer: Paragraph spacing adds space above or below each paragraph, improving visual clarity without changing the font or line spacing.

Which of the following is a valid reason to use a PDF when sending a document to someone?

• APDFs preserve the formatting so the document looks the same on any device or software✓
• BPDFs are always smaller than the original Word file
• CPDFs include a legally valid digital signature by default
• DPDFs let the recipient edit the wording more easily

Answer: PDFs display identically regardless of the device, operating system, or software used to view them, preserving fonts, layout, and images.

What does inserting a 'page break' do in a word processing document?

• ADeletes everything on the current page so that you can start it again
• BInserts an empty row into the table you are editing
• CForces all following content to start at the top of the next page✓
• DSplits the file into two separate documents that are saved side by side

Answer: A page break ends the current page at that point and starts a new page, useful for separating chapters or sections.